HostelProStop copying last month's register by hand. HostelPro builds every month's fee register on its own, on each resident's own billing date in Bikram Sambat, and keeps your rooms, payments, expenses and staff in one place.
हरेक महिना आफैं बन्छ। कसैले तालिका सार्नु पर्दैन।
Most hostels in Nepal still run on a notebook or a spreadsheet. Every month someone copies the rows across, works out whose billing date falls when, chases part payments written in the margin, and adds up the kitchen bills in a second book. One missed row and a resident goes unbilled, or gets asked twice.
HostelPro was built around that register. It keeps the layout hostel owners already know, rooms, beds, entry dates and fees, and takes away the copying, the adding up and the guessing about who still owes what.
Want the method first, whatever you use? Read how to manage a hostel in Nepal without a paper register.
From the first bed you add to the yearly report, in the language and calendar you already use.
मासिक रजिस्टर आफैं बन्ने
No more copying last month's rows. Each resident is billed from their own entry date by the Bikram Sambat month, or by a set number of days for short stays, and every new month appears on its own.
असीमित विद्यार्थी, कोठा र सिट
Set up rooms the way Nepali hostels actually work: room number, then section (ka, kha, ga, gha), then bed. Add room 5 with 3 beds in one go. Unlimited residents, rooms and beds.
भुक्तानी र बाँकी
Record full or part payments and see what's still owed. The dashboard tells you straight away when residents haven't paid this month.
आम्दानी, खर्च र नाफा
Rice, vegetables, meat, milk, gas, house rent, electricity, water, salaries and maintenance are ready as categories, and you can add your own. Mark bills paid or unpaid.
कर्मचारी र कागजात
Keep each staff member's role, phone, citizenship number and documents, and record their monthly salary as an expense with one click.
वार्षिक रिपोर्ट
Income against expenses month by month, where the money went, and how long each resident stayed. Download for Excel or save as PDF.
कागजात
Store resident admission forms and citizenship copies, and the hostel's registration, PAN and houseowner agreement, so nothing lives in a drawer.
नेपाली र अंग्रेजी, BS र AD
Switch the whole app between Nepali and English, and between Bikram Sambat and AD dates. Works on your phone or computer, and installs like an app.
Every resident on their own billing date, with who has paid, who owes, and which beds are free, all on one screen.
Sample data. Scroll sideways on a phone to see every column.
Sign up with your email and your hostel's name. The name appears on your records and reports.
Enter each room, its sections and how many beds it has. It takes a few minutes for a whole hostel.
Put each resident on a bed with their entry date and monthly fee. Their billing starts from that date.
Each month's register builds itself. You just record payments and watch the dashboard.
| Task | Paper register | Excel | HostelPro |
|---|---|---|---|
| Next month's register | Copied by hand | Copy and edit rows | Builds itself |
| Each resident's billing date | Hard to track | Formulas that break | Automatic, by BS month |
| Part payments and dues | Notes in the margin | Extra columns | Tracked per resident |
| Expenses and profit | A second notebook | Another sheet | Same place, with reports |
| Nepali dates | Yes | Needs a converter | Built in, BS and AD |
| Works on your phone | No | Awkward | Yes |
No setup fee and no per-bed charges. Try everything free first.
HostelPro monthly
Rs. 699/month
Free for the first 7 days
Pay from inside the app by QR or bank transfer, for one month or several at once. Send the payment screenshot and your account is activated once it's checked, usually within a few hours.
HostelPro is free for 7 days, then Rs. 699 a month for one hostel. You can pay for several months at once by QR or bank transfer from inside the app, and your account is activated once the payment is checked, usually within a few hours.
Yes. Fees are billed by the Bikram Sambat month from each resident's own entry date, and you can switch the whole app between BS and AD dates.
Yes. The whole app switches between Nepali and English, so owners and staff can each use the language they're comfortable with.
As many as you need. Residents, rooms and beds are unlimited on the monthly plan.
Yes. Leave the fee period blank to bill by the BS month, or enter a number of days, for example 30 for exactly 30 days or 10 for a ten-day stay.
Check them out and their bed becomes vacant straight away. Their record and payment history are kept, and no new fee periods are created.
No. HostelPro runs in the browser on your phone or computer. If you like, you can install it to your home screen and open it like an app.
After 7 days you're asked to pay to continue. Payment is made from the Subscription page inside the app, and you can message on WhatsApp for help.
Try HostelPro free for 7days with your own rooms and residents. Questions first? Message me on WhatsApp and I'll walk you through it.
Built by Aryan Pariyar, a web developer in Nepal.
